Microsoft Word and JAWS!

The objectives in this lesson is to enhance perceptual ability and perceptual awareness of blind and visually impaired persons by informing and training use of Microsoft Word with JAWS (A screen reader program) for Communication, Independence, Employment, Education, and Fun ...

In addition, a focus is placed on using keyboard shortcuts. It is meant to train you how to use JAWS and/with Microsoft Word on Windows OS environment. This lesson is best used with a PC running Windows OS (Doesn't matter version of windows). However, I recommend you to use the training materials provided by Freedom Scientific to learn JAWS to a greater scope. The instructions in this lesson work with PCS, Win 7, 8.1, 10, and JAWS 15 or above; however, it is up to you what type of assistive technology or operating system you should use.

Just develop your own workable strategy by planning, organizing, directing, controlling and evaluating your learning process to insure your objectives have met. This lesson has designed to be at your convenient time, place and pace; hence, there aren't many prerequisites:

1. Your computer, or if you are working from AT LAB the computer lab must have JAWS (A screen reader), Microsoft Outlook, Internet Explorer, Fire Fox, or Google Chrome installed. Of course yes, without Internet connection you cannot see this screen!
2. If you are working from your employment, school Computer, or AT LAB, full function of all assistive technology: screen readers like JAWS, and the essential function of Windows OS, Browsers and Keyboard short cuts for learning of the Internet and JAWS should be enabled.
3. You need to have keyboard and typing skills (a working knowledge of alphabet and number keys); you should be able to type and to write and compose a complete sentence for purposes of working with Microsoft Word; however, If a you have a braille display, you can bypass the requirement for keyboarding.

JAWS stand for Job Access with Speech and it is a screen reader. A screen reader uses a Text-To-Speech (TTS) engine to interpret information on screen into speech, which can be heard through speakers.

A TTS is a software application that comes with the screen reader, or it can come as hardware device that plugs into the computer. Before computers had soundcards, screen readers used hardware TTS devices. Now soundcards come as standard on all computers and blind people find that a software TTS is preferable.

Furthermore, screen readers can provide information in external refreshable Braille display that contains one or more rows of cells. Each cell can be formed into the shape of a Braille character, a series of dots. As the information on the computer screen changes, so does the Braille characters on the display change, providing refreshable information directly from the computer. While it is possible to use either format independently, Braille output can be used in conjunction with speech output.

Windows Eyes, NVDA, Narrator are among many well-known screen readers in the world. However, JAWS is the world's most popular screen reader for blind computer users to manage a screen contents or to navigate with a keyboard. JAWS provides speech and Braille output for the most popular computer applications on PC. JAWS enables blind and visually impaired users to read the screen either with a text-to-speech output or by a refreshable Braille display.

When you install JAWS on your computer, a JAWS icon will be placed on the desktop. This is a shortcut to turn JAWS on. There is more than one method you can use to turn JAWS on. Setting up a JAWS hotkey is another method that can be used to start JAWS.

When JAWS is running, you can shut it off as needed. The keyboard command used to turn JAWS off is INSERT + F4. After you press the command, a shut-down dialog box will appear. Pres enter to shut JAWS off.

1. Press windows key + d to bring focus to the desktop.
2. Press j for JAWS. This will bring focus to the JAWS icon. If you have more than one icon starting with letter j, you may have to press j more than once.
3. Check to see where you are. Use the say line command. Press insert + up arrow.
4. Press enter to start JAWS.
5. Press windows key + d to focus on the desktop.
6. Press letter j until the JAWS shortcut icon is selected. If JAWS does not say "selected", then press spacebar to select the icon. Pressing enter would open the window.
7. Press alt + enter to open the properties dialog box.
8. If you are not on the "shortcut" page, press control + tab until focus is on the correct page.
9. Press tab until you get to the "shortcut" or "hotkey".
10. Press the letter j.
11. Confirm that you set the hotkey correctly. Use the hotkey to read the current control. Insert + tab will read the current control and a message.
12. Tab once.
13. Tab to the OK button. Press space to confirm the changes. You may need to take other actions depending on how your administrative settings for your PC are setup.
14. Press enter on the continue button to confirm the change.
15. Test to see if the hotkey worked. First close JAWS. Turn the screen reader off by pressing the hotkey insert + F4.
16. Press Space to turn JAWS off.
17. Now turn JAWS on. Try the hotkey you set. Press control + alt + j.Hopefully it worked and JAWS will start running again.

The JAWS interface consists of Options Menu, Utilities Menu, Language Menu, Help Menu, About, and Exit. Press insert + J to bring the JAWS window forth and explore each option.

When JAWS is installed, a start-up wizard will run. You can access this wizard at any time to manipulate JAWS settings. The speech rate, punctuation level, and typing echo can be changed to meet your preferences. The typing echo is what you hear when you dictate a keyboard.

There are other settings in the JAWS start-up wizard that can be altered. You can control how JAWS is started. If you do not always use JAWS, you can set the option to have JAWS never run automatically. In this case, JAWS would need to be turned on by using a hotkey, desktop icon, or by going through the start menu. In the wizard, you can set JAWS to run at the log in screen or after the log in screen.

Other options can be changed by using the JAWS start-up wizard. Keyboard, braille,and verbosity options can be modified. At any time when using JAWS, you can get help. Insert + F1 will give help. After listening to information gained from insert + F1 help, use escape to close help.

Learn to use the JAWS start-up wizard to quickly change options to meet your preferences. Follow the steps below to start the wizard:

1. Press alt + tab until you hear JAWS say, "JAWS" to switch to the JAWS window. If the JAWS interface is in the system tray, press Insert + J to bring JAWS interface forth.
2. Press alt + h to open the help menu, or up/down arrows when you hear, 'Help' press ENTER.
3. Press letter z to open the startup wizard.
4. In this screen, the dialog box that appears, you can control the JAWS speech settings. You can adjust the voice rate, the punctuation, and typing echo.
5. Adjust the voice rate by moving the slider bar. Use arrows to adjust the speaking rate. Page up or page down will allow you to move in large increments.
6. When done changing the voice rate, press tab to move forward through the dialog box. Shift + tab will move back through the dialog box if needed.
7. Next you can control how much punctuation is spoken. Use arrows to make choices in the combo box. Tab when finished.
8. Tab again. You will be taken to a group of buttons. These buttons are to change typing echo. Typing echo is what you hear when you type.
9. Use up arrow or down arrow to select the button you want.
Try this frequently when you are first using JAWS. Escape to close the "help" window.
10. In the help window, use up arrow or down arrow to read. Escape to close the help window.
11. Enter to go to the next screen in the wizard. The screen will allow you to change when JAWS is started.

1. If you set JAWS to load before the log in screen, speech will be available when logging in with your name and password.
2. You may set the option for JAWS to start running after log in for all users. In this way, JAWS would always be running for you when you want to use speech with your PC.
3. You can set JAWS to start after log in for "only this user". How you set JAWS to run depends on your individual situation. If you are the only person using your computer, then these options won't be quite as important to you.
4. Enter to go to the next screen.

1. Keyboard settings allow you to control use of a Virtual Ribbon Menu, Keyboard Layout, and Initial state of num lock key.
2. JAWS provides a virtual ribbon to make access to menu options user friendly. The virtual ribbon is similar to more traditional ribbons used by computers running earlier versions of Windows.
3. You can control which keyboard layouts that you use with JAWS. For example, you can choose between the laptop or desktop keyboard layout. You should have explored this in an earlier lesson when we changed the keyboard layout to laptop.
4. The use of NUMLOCK can be controlled. We'll leave it off for now. If you want to learn more about this, use insert + F1 to get help.
5. Verbosity settings are on the next screen.

1. Use arrow keys to choose. Get help as needed.
2. There is also a Braille screen. You may not be starting with Braille. Space on the Finish button to exit the wizard. Follow any instructions your PC gives.

Use the JAWS options menu to change and explore the various changes you can make to how JAWS speaks and runs. The "Options" menu is found in the JAWS window. There are basic settings, settings for changing voices, and options for using braille. You can also manage application settings.

In The "Basics" pull-down menu of JAWS options, you have choices regarding tutor messages and access keys. You can alter how much JAWS speaks when in menus or dialog boxes. You can tab through the dialog boxes that open when you are exploring areas of the "Options" menu. Pressing insert + F1 will be a good way for you to learn what specific items are.

In the "Options" menu, there are many aspects of the voice for JAWS that you can change. More choices can be found here than in the JAWS Start-Up wizard that we explored earlier. It is recommended that you read or listen to training materials and use "help" to explore various menu items.

1. Switch by using alt + tab to open the JAWS window.
2. Alt to jump to the menu bar.
3. Down arrow to open the "Options" pull-down menu.
4. Enter to explore options found in "Basics".
5. Tab or shift + tab through the dialog box.
6. Press insert + F1 on each item. Jaws will give help information. Escape to close the help message.
7. Explore making changes to see how JAWS works for you.
8. Complete the same steps to explore "voices" in the options menu. Remember to use insert + F1 to get help.
9. Explore other items in the Options menu as needed.

Note: The JAWS speech functions are accessed by using the numeric keypad (NUM PAD) in desktop. The Num Pad keys are located on the far right side of a keyboard. this NUM PAD uses to type numbers so it should be off by the number lock function. To do this, press the NUM LOCK key in the top left corner of the NUM PAD.

1. NumPad 5, Reads current character.
2. Num Pad 4, or Left-Arrow, reads one character to the left while moving backward
3. NumPad 6, or Right-Arrow, reads one character to the right while moving forward
4. Insert + NumPad 5, reads current word. However, if you press Insert + Num Pad 5 twice quickly Spells Word
5. Insert + NumPad 4, or Control Left-Arrow, reads one word to left while moving backward
6. Insert + NumPad 6, or Control Right-Arrow, reads current word while moving forward
7. Insert + NumPad 8, reads current line
8. Up-Arrow reads prior line
9. Down-Arrow reads next line
10. Insert + Down Arrow, reads an intire document
11. Insert + Page Down, or Insert + Num Pad 3, say Bottom Line Of Window (It is as the same as read status line.)
12. Insert + End, or Insert + Num Pad 1, say Top Line Of Window (It is as the same of read the TitleBar.)

If you have a laptop, you will be changing the keyboard layout to "laptop". The CAPSLOCK key will become a modifier for the INSERT key. This means that when INSERT is used in a keystroke, the CAPSLOCK can be used to replace the INSERT key. CAPSLOCK is often easier to reach compared with insert. You won't have to move your hands off of homerow to reach CAPSLOCK.

To use the CAPSLOCK key to capitalize all letters, press the key twice quickly. Pressing the CAPSLOCK twice quickly when JAWS is running in laptop keyboard layout will allow you to use CAPSLOCK for its original purpose.

First, set your keyboard layout to "laptop". Pres ALT + tab until you heare, "JAWS" to open the JAWS window, or Insert + J to open JAWS from system tray.

1. Press 'Alt' to jump to the menu bar.
2. Press Down arrow to open the "options" menu.
3. press down arrow to "basics".
4. Press enter.
5. Press 'Tab' to "use keyboard layout".
6. Hit left arrow or right arrow to "laptop".
7. Press enter.

1. Press CAPSLOCK + M to read char by char to left (remember to use CAPSLOCK as the modifier key.
2. Press CAPSLOCK + , (comma) to read current char.
3. Press CAPSLOCK + . (Period) to read char by char to the right.
4. Press CAPSLOCK + J to read word by word to the left.
5. Press CAPSLOCK + K to read current word.
6. Press CAPSLOCK + L to read word by word to the right.
7. Press CAPSLOCK + U to read prior line.
8. Pres CAPSLOCK + I to read current line.
9. Press CAPSLOCK + O to read line below
10. Press CAPSLOCK + 1 to use keyboard help, and to get to know the laptop layout.
11. Press the key or keystroke twice quickly to get a more detailed description of what the key or keystroke will do.
12. Now turn "keyboard help" off. Press CAPSLOCK + 1 to toggle "keyboard help" off.

Microsoft Word is a word processing application in the Microsoft Office Suite, and word processing is the creation of documents using a word processor program. Therefore, MS Word is a document preparation system, and it is a computer application used for the production of composition, editing, formatting, and for creation of documents using various themes and formatting tools. It allows to create a text document such as a letters, flyers, reports, or resumes by entering or typing text.

In addition, Microsoft Word enables not only to create a document, but also to store it electronically on a storage device, to display it on a screen, to modify it by entering commands and characters from an input device, and to print it on a printer. MS Word provides the advantages of "word wrap" feature which eliminates the need for time consuming "carriage returns", and spelling/grammar checking features for correction typos and grammer errores. MS Word provides many utilities that enable us to edit, use synonyms of phrases, word count, insert images in files, create charts, add page numbers, insert illustrations, etc.

MS Word also contains features to make it easier to perform repetitive tasks. For example, if an organization needs to update info by sending a letter to all customers, a mail merge function allows to produce all the letters using one template document and a table with customer names and addresses in the database. It is a full-featured processing software for Windows as well as for Mac. It is Available in the market as stand-alone or as part of the Microsoft Office suite, and it's basic desktop publishing abilities and is one of among many best utilized word processing software in the industry.

MS Word is one of many most widely used word processing software in the world. But there are many different word processing applications, a few of them are like: WordPerfect by the Corel Corporation, Pages, which is part of iWork by Apple, and Writer is part of OpenOffice by Apache. Even though, there are many differences between the various word processing applications; basically, all accomplish almost the same thing. Businesses use depend their liking and purpose. It is a matter of personal preference. In spite of that, it is important for professionals to consider which software is being used by the employees they normally collaborate with. Although, word processing applications have utilities to convert between the original formats of each application, for example, iWork document from apple can be exported to a format that Microsoft Word can read it. However, companies prefer to use the same software to share and to enable their employees to work on the same project.

All versions of Word 20xx have similar look, feel, interface and function; nevertheless, if you've previously used Word 2007/2010, then Word 2013 and Word 2016 should feel familiar. Whether a person have more experiences with older versions, or a person is new to MS Word, it is prudent to become familiar with the latest version of Word such as Word 2013/2016 interface.

Furthermore, the latest version of MS Word such as Word 2013/2016 do have several enhanced features. These features include the ability to create and collaborate documents online and it gives the ability to do more with companies' projects.

The use of Microsoft Word is an integral aspect of the modern workplace. Word Version 2013 has improved connectivity and Cloud features. Microsoft has increased the user's ability to share work with colleagues over a range of devices, and it provides improved screen reading experience, object zoom, and new read mode. Moreover, Word 2013 includes automatic bookmarks that remembers last visited document.

Similarly, Microsoft Word 2016 includes many new productivity and collaboration features. For instance, it works Faster with "Tell Me". The Tell Me box help perform important tasks even if a person doesn't know how to do something. A person can type what he/she wants to do in the edit box, and it shows a list of commands anyone can use to complete a task. If someone has selected something in his document, a person will see commands specific to that object. For example, if a "Background" is typed, a person will see commands related to backgrounds. Not only that, Word 2016 enables to get Answers with "Insights". Insights allows to search for information from within Word. For example, right-click (Shift + F10) a word or phrase and choose Smart Lookup; then it shows, "definitions, images, Wikipedia articles, and other related information", and all appears right in Word. Moreover, if many people are working on a Word document that is stored in OneDrive for Business, "Real-time co-authoring" allows all users to work together to collaborate, edit, and update in the same time. Everyone can see what everyone else is doing as all operations, changes, and processes as they occur. In addition, MS Word have Share buttons at the top right of the window (Press alt + F) and go to the 'Share' Tab. When click a Share button, it prompts to save a file to OneDrive. Then, in a panel on the right side of the window, you can enter the email addresses of the people want to share the file with or select the addresses from an address book. You can choose whether they can edit the file or just view it.

In spite of that all, the ribbon in MS Word 2016 looks a little different from MS Word in Office 2013, the default background for documents and ribbon is white, but you may also choose light gray or dark gray. In Office 2016, the default background for the ribbon tabs is the color of the application's icon. For example, Microsoft's professionals indicated that the ribbon for Word is dark blue, but a person can go back to white or dark gray; nevertheless, the dark gray theme is designed to be helpful to people with impaired vision.

When you open MS Word 20xx for the first time, the Word Start Screen appears. This Word start screen let's you create a new document, choose a template, and access your recently created or edited file. As you learned above, word processor, such as Microsoft Word, can be used for writing and editing. To open Microsoft Word (if using Windows xx) press the start button to open the start menu. Write the word 'word'. Press enter. A blank document should open. Just start writing in the document. When you are finished, the document can be saved or printed. Unless you change the option, the document will be stored in your Documents or My Documents folder. There are many ways to create and save documents. Microsoft Word and other word processors are useful for completing tasks at home, school and work. Now follow the below directions to complete the needed tasks with JAWS (The screen reader) through the use of keyboard shortcuts!

1. Press windows logo key; at the edit dialog box type Word, when MS-Word icon pops up, JAWS would say, "Microsoft Word 20xx" then press ENTER. (MS Word screen will apeer.)
2. From the Word Start Screen, locate and select the "Blank button" to access the Word interface, or press the escape key and focus will land on the top right corner of the screen.

The interface of MS-Word is consist of five major areas and these are: the Title bar, quick Access Toolbar, the Ribbon, the main body, and the Status Bar.

• The TitleBar tells currently open program. Press 'Insert T', or 'Insert END' to read it.
• The Quick Access Toolbar is a place where all the important tools can be placed and when Word starts for first time, it has 3 icons Save, Undo, Redo. However, any feature of Word can be added to Quick Access Toolbar; hence, it can be easily access from anywhere. To access the Quick Access Toolbar:
• Press the 'ALT key' once, and release it.
• Press the Up-Arrow keys and navigate by right/left arrows, at your selection press the ENTER key.
1. Press insert + T to double check that you are in MS-Word screen, and Turn on the JAWS vertual ribbon by following the instructions below:
2. press the JAWS or insert key + F2, then press down arrow when JAWS says, "Setting center" press the enter key
3. Press CTRL + Shift + D to load up JAWS default setting
4. At the edit dialog bax type "Ribbon" then down arrow when JAWS says, "Vertual Ribbin" check it and click OK. Now all the ribbon features are accessible.
1. The Status bar informs the state of Word at any given time. The status bar tells if Word is counting words, recording a macro and shows quick summaries of selected areas ! Press 'Insert Page Down' to learn the status of the document.

Sometimes when in a document or on a web page, it will be helpful to maximize or minimize. Maximizing an item makes it as large as it can be. This can be helpful in seeing the document or in hearing it read by a screen reader.

Minimizing a document is similar to hiding it. The document is still open, but it is hidden. Minimizing an application can be helpful if you want to access another area on your PC, such as the desktop, while keeping the work at hand open. Maximizing and minimizing can assist you in becoming more efficient when completing many computer tasks.

Try these steps to practice using keyboard commands.

1. Open a word document.
2. Ensure the document is maximized. Press alt + space. Then press the letter x.
3. Minimize the document. Press alt + space. Press the letter n.
4. Press control + N to open another document, and write in the document if you wish.
5. Alt + tab can be used to switch between open documents or programs.
6. Minimize all with windows key + m.
7. To open JAWS window use insert + j as a quick shortcut.

The cursor is positioned in the upper left corner of the document insertion point area of the Word window. Note: the insertion point is as the same as the cursor location. You will find that the text appears at the insertion point when you type. If you make a mistake while you're typing, press the Backspace key to delete characters to the left of the insertion point; press the Del key to delete a character at the insertion point. To type capital letters, hold down the Shift key, and press the letter When typing capital letters. Always aim to use the opposite hand for the shift key. Caps Lock is in the position of a similar Shift lock key in a keyboard. When pressed, causes all letters to be generated in capitals until deactivated; it is a toggle key and each press reverses its action. Before you begin writing a document, change to single or double space. Control 1 will set the line spacing to single. To set line spacing to double, press control + 2.

• Don't worry about typing errors in Microsoft Word ! You can fix them easily. Let's look at some techniques to edit text. Type your name, to type an uppercase letter, hold the Shift key down while you type the letter. If you type an incorrect letter, press the Backspace key to delete it.
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• Press the Enter to move the focus down one line. Press the Caps Lock key. You will hear JAWS say, Caps lock on , nonetheless, if you have a usable sight, you may see a light on your keyboard indicating that the Caps Lock key is active. Type your name. Notice that your name has been typed in all uppercase letters. Press the Caps Lock key to turn off the caps lock feature. Press the Backspace key a few times. Notice that the characters to the left of the insertion point is deleted.
• Press and hold down the letter "a" on the keyboard for a few seconds. It will repeat the letter. This repeat feature is available for most of the keys on the keyboard, including the Backspace key.
• Press the Enter key twice to move the cursor or focus insertion point down.
• Type your address.
• Move the cursor to the beginning of your name by pressing CTRL + Left/Right Arrows. CTRL + Left/Right Arrows are navigation keys in MS Word.
• Press CTRL +Shift + Right Arrow to highlight the name. When text is highlighted in this way, it is selected.
• Type "Mogos Zerei" on the keyboard. Notice that your name was replaced by "Mogos Zerei".

Move the focus or mouse pointer to your address, between the number and the street name by pressing CTRL + Left/Right Arrows. Using this method, you can position the cursor insertion point anywhere in a document.

• Type "a b c", and the letters "a b c" is automatically inserted to the left of the insertion point.
• Press the left Arrow key on the keyboard. Notice that the cursor pointer moves one character to the left but does not delete. The arrow keys can be used to move the cursor through the document without affecting the text. Press the Delete key on the keyboard. Notice that the character to the right of the cursor was deleted.
• Press the left, right, up, and down arrows on the keyboard to see how the cursor moves through the text. Feel free to hold the arrow keys down for a few seconds and notice that the movements repeat.
• Now that we've learned or reviewed a few keyboard skills, let's delete all of the text. Press CTRL + A to select all the text.
• Press the Delete key to delete the selected text.

I have covered the definition and function of word processing, basic terminology of word processing and definition of the Microsoft Word screen layout. Also, you have looked at the screen reader (JAWS) read commands to monitor your document in word processing. Now let's start typing at the main body of the word processer document.

Microsoft Word is waiting for you to start typing at the cursor in the upper-left corner of the page. As you enter a text, the contents you type will appear on the page. The cursor in the document indicates where the text will appear when typed. Sighted people refer to the cursor as the flashing insertion point. As the screen reader JAWS user, and if you like to learn where the cursor within your document is, do the following instructions:

• Press Insert + Delete, JAWS will say, "Line xx, column xx (Where xx are line and column numbers of a cursor, or a pointer location.)"
• Press ALT + Delete, and JAWS will say, "PC cursor active xx.xx inches from left, xx.xx inchs from right ". JAWS is telling you what kind of cursor is in a use, and the location of the cursor from top/left in inches.
Before you create a document by entering a text, first, ensure that the document is displayed in the print layout view so that the margins are displayed. Press the JAWS read status line command (Insert + Page Down) to verify whether the document is in print layout or not. If the document is in print layout JAWS will mention the word, "Print layout", if JAWS doesn t say, "Print layout", follow the below instructions:
1. Click the View tab (Press the ALT key and release it quickly. Move by right Arrow when you hear the JAWS say, "View Tab".
2. Press Down Arrow to go to the lower level options, when you hear JAWS say, "View Sub menu", press right Arrow, or the Enter key.
3. Move by UP/Down arrows when JAWS says, Print layout press the Enter key again (your document is now in print layout where you can start typing.)
1. Type: "Memorandum" without the quotes and press the Enter key.
2. Again press the Enter key.
3. Type: "To: All employees" without the quotes and press the Enter key.
4. Type: "From: Mr. Tutu RasTesema" and press the Enter key.
5. Type: "Subject: Thanks to everyone" and press the Enter key.
Press the Enter key twice.

Thanks so much for your hard work! Congratulations, and thanks so much for all your hard work, everyone will receive a 20% bonus. The bonus for a job well done, will be given to you in the next scheduled pay!

6. Press the Enter key twice. We will add another paragraph; and type the following information:

Comments and suggestions from everyone for improvements are welcome! If your suggestion is approved, and it saves money for the GZM Eye Glass Inc, you will receive additional bonus of $250. Keep those suggestions coming!

• Ctrl S, Save File.
• F12, Save as even if document already been saved.

1. Press CTRL + S to save your document in default folder.
2. When the edit dialog box appears type 'memorandum' as file name, and press 'Enter'. The memorandum file will be saved in the default folder.
3. Press F12, the Microsoft word edit box will pop up.
4. Delete the Memorandum.xdocx file.
5. In the File name edit box type: employee-bonus, and hit the Enter key. It will be saved as employee-bonus.xdoc.

Memorandum

To: All employees
From: Mr. Tutu RasTesema
Subject: Thanks to everyone

Thanks so much for your hard work! Congratulations, and thanks so much for all your hard work, everyone will receive a 20% bonus. The bonus for a job well done, will be given to you in the next scheduled pay!

Comments and suggestions from everyone for improvements are welcome! If your suggestion is approved, and it saves money for the GZM Eye Glass Inc, you will receive additional bonus of $250. Keep those suggestions coming!

1. ALT + F4; Closes Microsoft Word.
2. Control + F4; Closes Microsoft current Word window.
3. Control + F12; Brings up controls to retrieve a file.
4. For now, close the document with alt + F4.

Open the memorandum file you created, or other document you have. Windows provides many commands that you can use for moving around the document. The commands will work with or without JAWS the screen reader. If you want to edit the file, keeping your hands on the home row can help you save time when editing a document.

As an example, control + home will jump to the top of a document. Control + END will jump to the end of a document. HOME will jump to the beginning of a line. To jump to the end of a line of text, use the END key.

Follow the steps listed here to practice using keyboard commands.

1. Call MS-Word, press windows logo key then type 'Word' MS-Word xxx will pop up and hit ENTER
2. Press control + O, or control + F12 to open the memorandum file, at the edit box type the file name, or shift tab three times.
3. Down/up arrow to ThisPC, Documents or My Documents. Press enter on Documents or My Documents.
4. Press the initial letter of your document until it is highlighted. Enter to open the document.
5. Jump to the end of the document with control + END.
6. Jump back to the top with control + HOME.
7. Navigate by line. Use up arrow or down arrow.
8. Navigate left or right by character. Use left arrow or right arrow.
9. You can navigate back by word or forward by word. Control + left arrow will read back by word. Control + right arrow will move forward by word.
10. Place the cursor in front of any corrections. Use backspace to delete the character to the left of the cursor.
11. Press control + s to save any changes you have made.
13. Control + home. Moves the cursor to the top of the document.
14. Ctrl + end; Moves the cursor to end of the document.
15. End; Moves the cursor to the beginning of the line.
16. Home; Moves the cursor to the end of the line.
17. Left Arrow; Moves the (Insert) cursor one character to the left.
18. Right Arrow; Moves the cursor one character to the right.
19. Ctrl + left Arrow; Moves the cursor one word to the left.
20. Ctrl + right arrow; Moves the cursor one word to the right.
21. Down arrow; Moves the cursor down one line.
22. Up Arrow; Moves the cursor up one line.
23. Ctrl + Down arrow; Moves the cursor to the next paragraph.
24. Ctrl + Up Arrow; Moves the cursor to the previous paragraph.
25. Page Down ; Scrolls down one screen.
26. Page up; Scrolls up one screen.
27. F5; Go to dialog box. The default option refers to pages. Type the page number and press Enter and that will take you to that page.
28. Shift F5; Go to last edited position.
29. Control Alt N; Normal View
30. Control Alt P; Print Layout View
31. Control Alt O; Outline View
32. Alt Control Home; Browse object options arrow through options. Press Enter to activate. Default is page.
33. Control Page down; Go to next browse object, default next page.
34. Control Page Up; Go to previous browse object
35. Close the document with alt + F4.

Practice the following JAWS commands with the Microsoft Word document you have created, and make a note of what you observe.

1. NumPad 5, Reads current character.
2. Num Pad 4, or Left-Arrow, reads one character to the left while moving backward
3. NumPad 6, or Right-Arrow, reads one character to the right while moving forward
4. Insert + NumPad 5, reads current word. However, if you press Insert + Num Pad 5 twice quickly Spells Word
5. Insert + NumPad 4, or Control Left-Arrow, reads one word to left while moving backward
6. Insert + NumPad 6, or Control Right-Arrow, reads current word while moving forward
7. Insert + NumPad 8, reads current line
8. Up-Arrow reads prior line
9. Down-Arrow reads next line
10. Insert + Down Arrow, reads an intire document
11. Insert + Home, or Insert + Num Pad 7, say To Cursor
12. Insert + Page Up, or Insert + Num Pad 9, say From Cursor
13. Insert + Page Down, or Insert + Num Pad 3, say Bottom Line Of Window (It is as the same as read status line.)
14. Insert + + End, or Insert + Num Pad 1, say Top Line Of Window (It is as the same of read the TitleBar.)
15. Tell the line and column of the caret, JAWSKey+Delete
16. Switch the writing mode from Insert to Overtype, Alt+Control+I
17. Tell the version of MS Word being used, Control+JAWSKey+V
18. Tell the detected language, Control+ALT+a
19. Tell the comment referenced at the cursor location, Alt+Shift+Apostrophe
20. Tell the footnote or endnote referenced at the cursor location, Alt+Shift+e
21. Tell the revision referenced at the cursor location, Control+JAWSKey+R

1. Press Insert W; It is for Windows keyboard shortcuts context sensitive. Move by Up/Down arrows; press the Escape key to go back to the main document.
2. Press Insert T; JAWS will read Window Title for you.
3. Press Insert End; JAWS reads top line of window (often title).
4. Press Insert Page Down; JAWS reads bottom line of window (status bar).
5. Press Insert F; JAWS tels Format of the font.
6. Press Insert 2; JAWS changes Typing Echo to character, word, both character and word, or none 4 way toggle.
7. Press Insert 4; JAWS displays a list of symbols. Arrow to the symbol you want and press enter.
8. Press Insert 5; JAWS reads the colour of font.

In a Microsoft Word document, you can insert a picture from the clipart gallery. Using graphics may assist you in creating a variety of projects. On the ribbon, you will find an insert tab. Within insert there is a clipart button that will bring up a search pane for using the clipart gallery. Clipart can add color and fun to your Microsoft Word creations.

In a Microsoft Word document, try the following process to insert an image from the clipart gallery. You can complete the process without using the mouse.

1. Press alt + n + f to bring up the clip art search area.
2. Begin writing. Write a search term for an image you would like to find.
3. Press enter to begin the search.
4. Tab to the results pane.
5. Use up arrow or down arrow to explore the results.
6. Press enter on your choice to insert it into the document.
7. If you need to move up by screen, use the PAGEUP key. PAGEDOWN will move down by screen in your document.

When using the computer, you will often interact with dialog boxes. In a dialog box, there is usually an underlined button. This is the default button. Pressing enter anywhere in the dialog box will activate the default button.

Tab can be used to move forward in a dialog box. Shift + tab can be used to move back by item in a dialog box. Space will check and uncheck items as needed. Arrow keys will often assist you in making choices in combo boxes or moving slider bars.

Follow these steps to practice Windows keyboard commands.

1. Open a new or existing word document. If you do not have text in the document, write a paragraph.
2. You may have usable sight, but please Use keyboard commands rather than the mouse if you can to Read and edit your document. .
3. To save the document, use control + s.
4. Open the print dialog box with control + p.
5. Use tab and shift + tab to practice navigating around the dialog box.
6. Enter will activate the default button and print the document (assuming you are connected to a printer).
7. Alt + F4 will exit the document.

In Microsoft Word, the page background of your document can be changed. Hit alt, pressing alt will move you to the ribbon. Press right arrow to design then down arrow to background, or Windows 7, 10, hit ALT, p c to open the background dialog box. Then tab to or arrow to the background color you want. Press enter.

When making a greeting card or sign, it might be nice to change the background color;however, this may not be a good idea when writing a research paper. Always check with your instructor before getting too fancy!

Follow the steps below to change the background of a document.

1. Open an existing document or create a new document.
2. Change the background color to black (Windows 13). hit alt, right arrow to design, down arrow to background then ENTER and make your selection.
3. Tab to "black" and press enter. The text should turn white and the background color will be black.
4. Explore changing the background to other colors.
5. You can change the font color as needed. Press control + a to select all.
6. Press control D to bring up the "font" dialog box. Tab through the dialog box. Make changes as needed. Use enter and arrows to help make changes.
7. Another handy command is to force a new page in a document. Press control + enter to force a new page.

Microsoft Word includes utilities that checks for proper spelling and grammar. These utilities run automatically and alert you to errors as you type or require you to run the utility manually. Either way, it will give you options as to whether to accept the changes presented by the utility. However, if AutoCorrect is turned on and the item in question appears in the AutoCorrect listing, it will be corrected automatically. In addition Word provides Thesaurus that allows you to look up for words of similar meaning (synonyms).

1. Press Insert V.
2. Press down arrow to Spelling and grammar
3. Press spacebar to check or active, then ENTER

1. Press F7 to start spell check.
2. Press Insert F7 to spell out miss spelled word.
3. Press Alt + D (D for Delete) to delete a word that has been repeated.
4. Pres ALT C to Change to suggested word.
5. Press ALT I to Ignore suggested word.
6. To move to other suggestions, press Tab and arrow through suggestions, then either accept (Alt C) or undo an edit (Alt U).
7. To ignore suggested word and type your own version, merely backspace and delete the text and replace with your own correction and then press Alt C to change.
8. Press ALT U to undo or Ignore the last edited.
9. Insert C or Alt + Numeric keypad 5; Read suggested error in context of sentence.
10. Insert Tab or Insert F7; Repeat reading of error and type of error.
11. Press Insert C to read the mistake in context.
12. Press Alt Shift L to list all spelling errors in document, then Arrow down through the errors and press
Enter to correct it.
13. Press Alt Shift L to read other errors and repeat the above steps. .
14. Press Alt Shift G to read grammar errors

1. Take the focus to a word you want to look up. Press Shift F7.
2. Pres down Arrow through the list. Press Escape key if you are happy with the meaning.

Let's say Mr. Tutu RasTesma has reviewed the document and decided that "everyone" is a bit too general. Mr. RasTesema wants to see the word "all employees" instead of "everyone" The quickest way to replace the phrase, "everyone" and ensure that you catch all instances, is to use the find and replace feature. Practice with the following instructions to learn how to use the find and replace tools.

1. Press control H and focus will land on find edit box.
2. In the find what edit box type "everyone" and hit TAB.
3. Focus is on replace with edit box and type "all employees".
4. Pres TAB at the " Replace all button" hit ENTER.
5. A dialog box will appear indicating that xx replacements were made. Hit the spacebar or Enter on "OK button".
6. Hit ENTER on "Close button" to close the Find and Replace dialog box.

One of the many strengths of using Microsoft Word is the ability to compose and edit a document. Sometimes when editing a document it is necessary to delete or move text around. When you "cut" text to the clipboard, you remove it from the document and place it on the clipboard. The clipboard is an invisible area where text or graphics are stored. Information stays on the clipboard until you paste it somewhere else or until you place other information on the clipboard. We have worked using the Delete, Backspace, and the enter key to insert lines which are useful for editing as we type. We can move or copy blocks of text by using the Cut, Copy, and Paste technics. For practice let's move the "Congratulations for a job well done! " text to the bottom of the document. We can move an item using the keyboard shortcut commands copy, cut and paste method. Let's follow the below instructions.

To "copy" text to the clipboard means that you leave one copy in the original location and move another copy to the clipboard. You may paste text from the clipboard to the position where your cursor is located. Use the commands below to practice copying, cutting, and pasting in a document that is for practice.

1. Select the text "Thanks so much for your hard work!" by using keyboard short cuts.
2. Press control X to Cut the selected text.
3. Move the cursor or pointer to the end of the document and press the Enter key twice to move the insertion point below the text to add two blank lines.
4. Press control V to Paste the text to the end of the document.

Congratulations, and thanks so much for all your hard work, all Employees will receive a 20% bonus. The bonus for a job well done, will be given to you in the next scheduled pay!

Comments and suggestions from all employees for improvements are welcome! If your suggestion is approved, and it saves money for the GZM Eye Glass Inc, you will receive additional bonus of $250. Keep those suggestions coming!

Thanks so much for your hard work!

1. Open a practice document, or write some numbered sentences.
2. Select the entire document. Use control + a.
3. Cut the text to the clipboard. Use control + x.
4. The information is now on the clipboard, but not in your document. Paste the text back in your document by using control + v.
5. Select all text again. Copy it to the clipboard by using control + c.
6. Jump to the end of the document. Press enter twice. Paste the text from the copy on the clipboard. Press control + v. Now you have two copies of the same text.
7. You can select by line. Use shift with up arrow or down arrow.
8. Select text by character with shift added to right or left arrow.
9. Control + shift + right arrow will select by word to the right. Control + shift + left arrow will select by word to the left.
10. Shift + END will select from the cursor to the end of a line. Shift + HOME will select from the cursor to the beginning of a line.

Now, I will show you how to print your document and how to change some important print settings in Microsoft Word. NOTE: To print your document, press CTRL + P controls will pop up and focus will land on PRINT TAB. Press CTRL + TAB to move from one TAB to the next. Press the TAB key to move from one control to THE next CONTROL BOX! Press the Read line which is JAWS UP arrow, or JAWS + NUMPAD 8' to know what's in the control box. If you are sure that you have correct default print setting, just press SPACEBAR at PRINT BUTTON to print your document. Nevertheless, follow the instructions below:

1. Press CTRL + P, focus will land on PRINT TAB.
2. Press just the TAB key once, and focus will land on the first control which is the PRINT BUTTON.
1. The PRINT BUTTON: This may, or may not the first option in the control dialog boxes. Therefore, first make all needed setting adjustment and selections then Press SPACEBAR on print button to print your document.
2. NUMBER OF COPIES SPIN BOX: At this SPIN BOX specify number of copies you want to print, then press TAB to go to next control box.
3. PRINTER GROUP BOX: Press UP/DOWN arrow to select the right printer name and model you want to use, press TAB for the next control box.
4. PRINTER PROPERTY: This is a link and it will take you to a set of printer functions and this is where you can save your selections for default setting, press TAB for next control box.
5. SETTING GROUP: Press UP/DOWN arrow to select, and the options are: 'Print all pages, Current page, Only even pages, Only Add pages .... ' Select 'All pages' then press TAB for the next control box.
6. PAGES SPIN BOX: Pres UP/DOWN arrow to select starting page number for your document, press TAB for next control box.
7. TO EDIT SPIN BOX: Press UP/DOWN arrow to select ending page number for the document, press TAB for the next control box.
8. PRINT ONE SIDED or TWO SIDED: Press UP-DOWN arrow to select, and press TAB for next control box.
9. COLLATION COMBO BOX: Press UP-DOWN arrow to select, if one copy contains multiple pages, you can switch between Collated and Uncollated. For example, if you print 10 copies, collated prints the entire first copy, then the entire second copy, .... Uncollated prints 10 copies of page 1, 10 copies of page 2, etc press TAB for the next control box.
10. ORIENTATION COMBO BOX: Press -UP/DOWN arrow to select, you can switch between Portrait Orientation (more rows but fewer columns) and Landscape Orientation (more columns but fewer rows), press TAB for next control box.
11. PAGE SIZE COMBO BOX: Press UP-DOWN arrow to select needed page size, press TAB for next control box.
12. MARGIN COMBO BOX: Press UP-DOWN arrow to adjust the page margins, the predefined margins are: 'Normal, Wide or Narrow', or press ENTER the 'Customize' or 'Show Margins', and you can manually change the page margins, press TAB for next control box.
13. SCALE TO FIT COMBO BOX: Press UP-DOWN arrow to select 'Fit Sheet on One Page', or 'Shrink the printout to one page wide or one page high', or 'Click Custom Scaling' Options to manually enter a scaling to fit the printout to a specific number of pages by percentage or width and height.
3. Finally, go to the PRINT BUTTON and press the SPACEBAR or ENTER key to print the document. Now you have a nice hard copy of the MS Word file.

It is crucial to understand the technical or specialized terminologies, vocabularies, and expressions used in word processing to effectively control the word processing stuff you do. Understanding or knowing the real meaning of the technical words such as: margin, font, copy and cut, dictionary/thesaurus, bold give you a power to completely manage your word processing task. Hence, understanding the terminology you will encounter as you work through this lesson become the first step for learning word processing like Microsoft Word! The following technical terminologies are from the University of Suny Broome website; thanks to the Suny system, and learn them thoroughly.

Application:

Another word for a software program. In word processing, the application is a Word Processor such as Microsoft Word.

Document:

A document is the file that is created using a word processor. Documents can contain many different types of items such as text, images, tables, charts, borders and clip art.

Menu Bar:

The menu bar typically appears at the top of the word processing application's window and contains a listing of the main commands in the form of text. Menu items that are common among multiple applications include File, Edit, View and Help. When you click on one of these items, additional options appear in a drop-down menu on the screen.

A Tool bar:

A tool bar consists of buttons that provide a shortcut way of performing a commonly used function. There are many different toolbars that exist in word processing applications, each of which focuses on a particular topic or category.

Template:

A template is a starting point for a document that contains initial formatting options, settings, colors, layout and placeholders. A typical blank document begins with the "Normal" template, but sometimes it is a time saver to begin with a preformatted template when creating a more advanced document (such as a brochure or flyer).

Typeface:

The typeface determines the shape of the letters and numbers in a document. Common typefaces include Times New Roman and Arial. A collection of letters and numbers of one particular typeface makes up a Font.

Undo:

The "Undo" command can be used to reverse the last action (or series of actions) that you have performed in a document. When using the Undo command, each item must be reversed sequentially, meaning that if you would like to undo the action you took 7 actions ago, you would first need to undo actions 1 through 6 as well.

AutoCorrect:

This feature is used to correct typos and misspelled words. When AutoCorrect is turned on, common mistakes are automatically replaced using a default a list of words that are stored in the word processing application. The user can also typically modify the list to include their own common misspellings.

Clipboard:

The clipboard is a temporary holding area the computer uses for any item that has been copied or cut. When an item such as text is placed on the clipboard, it can then be pasted elsewhere in the document. Items will stay on the clipboard until they are deleted or erased. The way the clipboard is cleared depends on the application being used. Quite often, the clipboard is cleared when another item is cut or copied or if the application is closed.

Copying:

The process of copying will take an existing item in a document and creates a duplicate in a new location in the document (or even in another document). When an item is copied, it is stored temporarily on the clipboard waiting to be pasted elsewhere.

Cutting:

The process of cutting is used to move text or objects in a document. Cutting takes an existing item in a document, removes it from its current location and stores it on the clipboard. The item can then be pasted elsewhere in the document (or even in another document) as long as it remains on the clipboard.

Pasting:

After text or another item is cut or copied it is placed on the clipboard. The process of pasting takes the item on the keyboard and places it in current location of the insertion point.

Editing:

Editing is the process of making changes or corrections in a document. It includes alterations to the text itself, moving or copying items to other locations and applying formatting options to the document itself and items within it.

Cursor/ Insertion Point:

The cursor (also known as the insertion point) is a flashing vertical bar on the screen that indicates where entered text or objects will be placed in the document. To place the cursor to a new location in your document, you would move your mouse pointer to the new location and click the left mouse button once. The flashing cursor should now appear in the new location and any text typed or object inserted will be placed there.

Header:

The header is an area that appears at the top of every page in a document that can contain one or more lines of text. One common use of the header is to include information about the document (such as the title) on every page in the document.

Footer:

The footer is an area that appears at the bottom of every page in a document that can contain one or more lines of text. One common use of the footer is to insert the current page number on every page in the document.

Formatting:

The process of formatting a document involves specifying how the document will look in its final form on the screen and when printed. Common formatting options include the font, font size, color, alignment, spacing, margins and other properties.

Font:

A font is a set of letters and numbers of one particular typeface. The font includes not only the typeface, but other characteristics such as size, spacing and emphasis. An example of a font would be Arial, 12 points, italic.

Highlighting / Selecting:

Highlighting (or Selecting) an object or area of text is typically the first step to making a change to that item. When an item is highlighted (or selected) the next action (whether it be formatting, deleting, copying, or cutting) will typically only affect that item. Items are usually highlighted (selected) using the mouse by clicking in the starting position (and holding down the mouse button) and dragging to the end of the area that you want to select.

Margin:

The margin is the white space between the edge of the page and where text or other items can be placed in your document. Margin settings can be adjusted to include more or less space around the edge of the page and left, right, top and bottom margins can be changed independently of one another.

Alignment:

Alignment refers to the way text is arranged in the document between the margins. In horizontal alignment, paragraphs of text can be left aligned (flush against the left margin), right aligned (flush against the right margin), or centered (each line within the paragraph centered between the margins). There is a fourth alignment option known as "justified". Text in a justified paragraph will be spread evenly across the page and appear as a block with text lining up on both the left and right margins.

Line Spacing:

Line spacing refers to the amount of white space between lines of text in a paragraph. Commonly used line spacing settings are single spaced and double spaced.

Paragraph:

In a word processing document, a new paragraph is created each time the enter key on the keyboard is pressed. A paragraph can be made up of several lines of text, a single item, or nothing at all. Microsoft Word has a view that will show you where each paragraph in a document begins or ends.

Indent:

The space between the margin of the page and the text. Most word processors allow for both left and right indentation. One other common use of indention is what is known as a "first line indent" where only the first line of a paragraph is indented and the remaining lines of text lie directly against the left margin of the page.

Insertion Point/ Cursor:

The insertion point (also known as the cursor) is a flashing vertical bar on the screen that indicates where entered text or objects will be placed in the document. To place the insertion point to a new location in your document, you would move your mouse pointer to the new location and click the left mouse button once. The flashing insertion point should now appear in the new location and any text typed or object inserted will be placed there.

Landscape:

Page orientation refers to the way the rectangular page is turned or positioned for viewing or printing. The two types of orientation in word processing are portrait and landscape. Portrait orientation is where the height of the page is greater than the width. Landscape orientation, on the other hand, has a greater width than height (the page is turned on its side).

Legal Size:

The term "Legal" in the page layout area of a word processing application refers to the size of the paper being used to print the document. The dimensions of legal sized paper are 8.5 X 14 inches.

Letter Size:

The term "Letter" in the page layout area of a word processing application refers to the size of the paper being used to print the document. The dimensions of letter sized paper are 8.5 X 11 inches.

Paragraph Spacing:

Paragraph spacing refers to the amount of white space that is left between paragraphs when the enter key is hit. Unlike line spacing, paragraph spacing does not affect the amount of space between lines of text, but instead, between one paragraph and the next.

Portrait:

If the page layout indicates Portrait page orientation, the vertical edge of the paper is larger than the horizontal edge. Portrait orientation is the most common orientation in word processing. Landscape (where the horizontal edge is larger than the vertical edge) is the other option.

Print Preview:

Print Preview is a word processing feature that will show you what your document will look like on a piece of paper if it were to be printed.

Rulers:

The rulers appear at the top and side of the document within the word processing window and are used to show the position of the margins, tabs, indents, columns, rows and other items that are set for the document.

Scroll Bars:

Since many documents are too long to fit legibly on a single computer screen, vertical and horizontal scroll bars are included to allow you to move through the document and change the area of the document that is currently being viewed on the screen.

Selecting / Highlighting:

Selecting (or Highlighting) an object or area of text is typically the first step to making a change to that item. When an item is selected (or highlighted) the next action (whether it be formatting, deleting, copying, or cutting) will typically only affect that item. Items are usually selected (or highlighted) using the mouse by clicking in the starting position (and holding down the mouse button) and dragging to the end of the area that you want to select.

Spelling / Grammar Checker:

Most word processing programs include a utility that checks for proper spelling and grammar. Depending on the application being used, these utilities may run automatically and alert you to errors as you type (such as in Microsoft Word) or require you to run the utility manually. Either way, you typically will be given options as to whether or not to accept the changes suggested by the utility. The exception to this would be if AutoCorrect is turned on and the item in question appears in the AutoCorrect listing.

Tabs:

Tabs are used to control the placement of text on a page. Tab stops can be set within the ruler at the top of the word processing window. In addition to the location of a tab (example: 2 inches in from the left margin), the type of tab can also be set. Common tab types include left, right, centered and decimal. The tab type controls how the text will be aligned if it is forced to that tab stop. When the tab key is pressed on the keyboard, the cursor will move to the next tab stop location.

Table:

A table is a collection of text, data or other items that are arranged in columns and rows.